Kindness Retreat Materials

We love working with your school, and we want you to have the best retreat experience possible. This page contains information to help you prepare for your retreat (please consult your Prep Pack for additional important details) and inspiration to keep the retreat messages alive afterward. As always, feel free to reach out if you have any questions!

BEFORE YOUR RETREAT
Information, Timeline & Resources

8 Weeks Before Your Retreat

Read your Prep Pack thoroughly. 

This webpage is a great overview of the steps you need to take to prepare for your retreat, but your Prep Pack is chock-full of need-to-know information and details beyond what is listed here.

Explore funding options.

We understand the challenges of working within your school budget. If you’re coming up short of funds for your retreat, check out these helpful funding resources and ideas.

Book a facility.

Though we strongly recommend you select an off-campus location for your retreat, doing so is optional. Retreats at a neutral location are more effective and free from distractions. Schools typically reserve a space at a nearby community center, religious center, banquet center, hotel conference room or similar type of facility.

Fill out your Priority One (P1) Form.

This form tells us everything we need to know to prepare for your retreat. Fill it out now! Please note that you cannot save your progress; you must complete the form in one session.

4 Weeks Before Your Retreat

Recruit small-group leaders.

Small-group leaders establish the energy and tone of the retreat and have a major influence on the success of the retreat. Students will meet in pre-assigned small groups for discussion three times during the retreat. Each discussion is facilitated by a small-group leader and allows students to talk about the messages of the retreat.

Youth Frontiers recommends one leader for every six students. There should be no more than eight students per leader. Our Programs Staff reserve the right, per our contract, to shorten or reschedule a retreat if there are not enough leaders/chaperones present.

We also recommend recruiting parents as small-group leaders. Leaders could also be high school students in the 10th grade or above, or local community members.

Here are some helpful handouts to give to potential student or parent small-group leaders and a promotional poster to put around your local high school.

Ensure you’ve submitted your Priority One (P1) Form.

Fill it out now! Our Programs Client Relations Coordinator will reach out to you four weeks before your retreat if we have not yet received your P1.

2 Weeks Before Your Retreat

Talk with our Programs Client Relations Coordinator.

Our coordinator will contact you to confirm your retreat details and answer any questions you may have to ensure that your retreat is as successful as it can be.

1 Week Before Your Retreat

Inform school staff about the retreat.

We offer a sample memo to tell school staff about your upcoming retreat.

Inform parents about the retreat.

We offer a sample letter to tell parents and caregivers about your upcoming retreat. Download our English version, Hmong version, Somali version or Spanish version. You can also show them our Kindness Retreat video.

Week of Your Retreat

Chat with your Lead Retreat Facilitator.

Our retreat facilitator will contact you to introduce themselves, make sure everything is ready for your retreat and that you’re feeling good about the experience.

Get excited!

You’ve worked hard to make this retreat happen, and you are just a few days away from being a part of a great experience for your students.

AFTER YOUR RETREAT
Follow-up Materials & Inspiration

Day of Your Retreat

Complete day-of quality survey.

Our Retreat Coordinator will email you asking for feedback on your retreat. We’d love to get your input!

1 Week After Your Retreat

Complete leader appreciation certificates.

This certificate is a great way to thank small-group leaders for their time and document their service hours.

Distribute visual reminders of your retreat.

We offer posters and kindness awards for you to keep in your classroom and give to your students.

2 Weeks After Your Retreat

Complete your Post-Retreat Evaluation.

We will email your Post-Retreat Evaluation link to you two weeks after your retreat. Please have your students complete this promptly, as this is critical to measuring the impact of your retreat. This evaluation can help you to assess the climate of your school as well as secure funding for future retreats. We’ll send you the results of your evaluations three months after their completion.

4-6 Weeks After Your Retreat

Watch our Kindness Retreat Flashback video.

This video features our Programs Staff and reminds your students of the messages surrounding kindness that they learned on their retreat.

Ongoing After Your Retreat

Guide character-based conversation.

Dive deeper into the lessons of the Kindness Retreat with these thematically grouped conversation starters. These are ideal for morning meetings or advisory periods.

Get creative with kindness.

Read about ways to keep the message of the Kindness Retreat alive in your classroom.

Reflect with your class.

We provide journal exercises that help students to reflect on the retreat soon after it happens. This activity helps students solidify their role in making their school a more positive place.