Kindness Retreat Materials

We love working with your school, and we want you to have the best retreat experience possible. This page contains information to help you prepare for your retreat (please consult your Prep Pack for additional important details) and inspiration to keep the retreat messages alive afterward. As always, feel free to reach out if you have any questions!

Before Your Retreat — Information, Timeline & Resources

8 Weeks Before Your Retreat

Read your Prep Pack thoroughly. 

This webpage is a great overview of the steps you need to take to prepare for your retreat, but your Prep Pack is chock-full of need-to-know information and details beyond what is listed here.

 

Explore funding options.

We understand the challenges of working within your school budget. If you’re coming up short of funds for your retreat, check out these helpful funding resources and ideas.

 

Book a facility.

Though we strongly recommend you select an off-campus location for your retreat, doing so is optional. Retreats at a neutral location are more effective and free from distractions. Schools typically reserve a space at a nearby community center, religious center, banquet center, hotel conference room or similar type of facility.

 

Fill out your Priority One (P1) Form.

This form tells us everything we need to know to prepare for your retreat. Fill it out now! Please note that you cannot save your progress; you must complete the form in one session.

4 Weeks Before Your Retreat

Recruit small-group leaders.

Small-group leaders establish the energy and tone of the retreat and have a major influence on the success of the retreat. Students will meet in pre-assigned small groups for discussion three times during the retreat. Each discussion is facilitated by a small-group leader and allows students to talk about the messages of the retreat.

 

Youth Frontiers recommends one leader for every six students. Student leaders must be in 10th grade or above. There should be a gender balance, and the diversity of the leaders should be similar to that of the students.

 

Contact your local high school to secure leaders for your retreat. Student leaders must be in 10th grade or above. Schools often use students who participate in high school leadership programs or select students who showcase leadership in their community. Or, contact your local PTA/PTO parent group or other community volunteers (like Rotarians) to serve as small-group leaders. Let adult leaders know that the retreat is interactive and that the experience is most effective when leaders participate fully.

 

Here’s a helpful handout to give to potential small-group leaders and a promotional poster to put around your local high school.

 

Ensure you’ve submitted your Priority One (P1) Form.

Fill it out now! Our Programs Client Relations Coordinator will reach out to you at this time if we have not yet received your P1.

2 Weeks Before Your Retreat

Talk with our Programs Client Relations Coordinator.

Our coordinator will contact you to confirm your retreat details and answer any questions you may have to ensure that your retreat is as successful as it can be.

1 Week Before Your Retreat

Inform school staff about the retreat.

We offer a sample memo to tell school staff about your upcoming retreat.

 

Inform parents about the retreat.

We offer a sample letter to tell parents and caregivers about your upcoming retreat. Download our English version, Hmong version, Somali version or Spanish version. You can also show them our Kindness Retreat video.

Week of Your Retreat

Chat with your Lead Retreat Facilitator.

Our retreat facilitator will contact you to introduce themselves, make sure everything is ready for your retreat and that you’re feeling good about the experience.

 

Get excited!

You’ve worked hard to make this retreat happen, and you are just a few days away from being a part of a great experience for your students.

After Your Retreat — Follow-up Materials & Inspiration

Day of Your Retreat

Complete day-of quality survey.

Our Retreat Coordinator will email you asking for feedback on your retreat. We’d love to get your input!

1 Week After Your Retreat

Complete leader appreciation certificates.

This certificate is a great way to thank small-group leaders for their time and document their service hours.

 

Distribute visual reminders of your retreat.

We offer posters and kindness awards for you to keep in your classroom and give to your students.

 

Reflect with your class.

We provide journal exercises that help students to reflect on the retreat soon after it happens. This activity helps students solidify their role in making their school a more positive place.

4 Weeks After Your Retreat

Complete your Post-Retreat Evaluation.

We will email your Post-Retreat Evaluation link to you 30 days after your retreat. Please have your students complete this promptly, as this is critical to measuring the impact of your retreat. This evaluation can help you to assess the climate of your school as well as secure funding for future retreats. We’ll send you the results of your evaluations three months after their completion.

8 Weeks After Your Retreat

Watch our Kindness Retreat Flashback video.

This video features our Retreat Staff and reminds your students of the messages surrounding kindness that they learned on their retreat.

Ongoing After Your Retreat

Check out our additional follow-up activities.

Dive deeper into the lessons of the Kindness Retreat with these thematically grouped conversation starters. These are ideal for morning meetings or advisory periods. Read about ways to keep the message of the Kindness Retreat alive in your classroom.

 

Sign up for our Character Challenge.

This weekly email includes character-inspired images and videos. These are perfect for classroom meetings or personal inspiration.